Shifting a multi-section course to remote delivery

One of my regular roles is supervising faculty member of a multi-section undergraduate course taught by doctoral students. It’s my job to hire and train the instructors, and I also set the syllabus, assignments, baseline course materials (OER that we have developed), etc. with the feedback and assistance of the instructors. I do the latter because (a) we don’t pay them enough to ask them to design their own courses; (b) it provides consistency across course sections; and (c) it’s useful for mentoring these instructors on course design. They then choose how to address the required topics during each course meeting and add personalization or embellish their courses as they see fit. I’ve done this for a decade, and I love mentoring these course instructors.

The COVID-19 pandemic has meant that the four sections of the course being taught this term have had to shift online. I realized immediately that while all of the student instructors had taken online courses (graduate level), and had served as an online TA in our program (assisting a professor in a graduate level online course), teaching online was new to them. Rather than leave them to convert their courses to an alternate format on their own, I stepped in to help out, roll up my sleeves, and be an active part of the course team.

We started with a meeting on zoom, and looked at what remained to be done this term (screenshot included with permission of instructors).


We then created a plan. We sent out a survey with a version of these questions tailored specifically for this course. It’s a technology course, so we had some specific concerns about software and computer access. We learned that our students are pretty stressed out. They’re stressed about COVID-19 and family members, about being away from campus and friends, and about taking ALL of their coursework remotely right now. They all have sufficient computers to complete the coursework. Most are pretty well set up in terms of internet and housing, but a few are in unstable situations or in rural areas with sketchy internet access. A few are watching younger siblings, or feel generally distracted in a household full of people. Several are uncertain about their ability to learn right now.

We decided to work as a team for the rest of the term. The task of shifting online felt huge for any one instructor, but manageable when we divide and conquer. We also decided to be there for the students as a team. Each instructor is holding zoom office hours on a different day of the week, and all are welcome.

EME2040 Office Hours

Each instructor (me included!) is monitoring a slack channel where the students can seek text-based help. We’ve adjusted assignment parameters and removed a few minor assignments (this class has A LOT of moving parts). We’re creating weekly checklists to keep the students organized. We’ve split up responsibilities for completing different tasks right now.

In terms of instruction, we’re offering zoom sessions for those who want live interaction while learning, recorded videos for folks who can’t make those sessions (focused tutorials, not zoom recordings), and paper-based tutorials for the folks who don’t have the tech access. Having a team approach really helps!

Finally, we created a video to greet our students upon the return from spring break. Our goal was to introduce the whole team, project a sense of calm, and let the students know that we were making adjustments to the course.

I’m super proud of our team effort, and the response from students so far has been really positive. I decided to share our story because maybe it would inspire others to team up whenever possible. And the social connection has been positive for our instructional team, too — it has provided a sense of normalcy during a decidedly not normal time.